EVENT PREPARATION

Imagine is a key word that I use on my website in order to entice my clients to put themselves in the picture or better yet in the Moment. The main reason that I do this is to get them thinking about their event preparation, the timing, the placement, the music, the formalities, and their vision. Once a client is on the path to planning utilizing the key factors I just listed they are on their way to creating the moment.

The timing is the "Magic" dust that will be sprinkled by the client on the entire event. Think about when you want to make a toast, do a special dance, announce something, play a game, serve dinner, pray, and even about the departure and closing of the event. The toast is always recommended to the host and from the host, whatever you are celebrating there should be room for an opening and a closing and even a toast. Dinner, buffet, snacks, drinks are also key ingredients. Departing is often disregarded but it should be the first thing, like opening a book and reading the ending first. If you can envision how you want to depart, and plan accordingly, you can tie in all the rest to make the event a success.

The placement of tables, chairs, people, decorations, band, dj, dance floor and all of the above are key items to create the atmosphere you desire. Tables and chairs are always first on my to do list, where do you want everyone to sit, obvious but where do you place the dance floor. Advice always put the entertainment in front of your dance floor. Make the stage the center of attention with a host, band, or DJ. Once the action is on everyone will gyrate toward where the crowd gathers, which is usually the dance floor. To lead your crowd into a hypnotic and happy trance with music, drink, and food is another form of that Magic dust.

If it's music request, planning of formalities, or a timeline it should be on paper and chronological and not in your head. Write down your ideas, brainstorm and develop a generic and flexible start and finish. Timelines should be flexible in order to allow for human errors. Do NOT EVER base an entire EVENT on one Player or Person. Always have a backup and always have a plan. Rain, shine, or missing pastor, Always, Always, Always plan ahead. Enough Said!

Your event will be a success if you Plan Ahead. If you fail to plan, you plan to fail! Obvious!